You'll have more opportunities for business when you're IT compliant.
IT compliance is the result of security measures taken by an organization to protect their clients' privacy, security and data. There are numerous acts and regulations that require a specific level of IT security. This is especially true within industries and businesses that demand extreme data protection measures to be in place. Using a reliable IT company to ensure you're compliant can open opportunities for you to work with clients across multiple industries, and even different countries.
The General Data Protection Regulation, commonly known as the GDPR, is a regulation that protects all citizens of the European Union. Even if your organization is not in the European Union, you still have to follow the regulations if its citizens provide you with personal information about themselves. Although you may not attempt to collect data from these users, you must still follow the GDPR.
The GDPR mainly focuses on data security. European Union citizens must have their data protected at all times, and organizations must be transparent about how they use their data. This can become complicated for organizations if they aren't sure how to comply with data protection, encryption and storage. Datech is here to help with all GDPR compliance requirements, including the following.
Personal Data Protection
The GDPR prioritizes the security of consumer data. At Datech, we help our clients find the right data protection for your customers' demographic data, IP addresses and any other personal data you have collected.
Pseudonymization
If you have personal data from consumers that you need to dispose of, pseudonymization is a great option. We can de-identify your data to ensure you follow the GDPR compliance regulation for disposing of data when requested by a consumer.
Purposeful Limitation
Under the GDPR, you can only collect data if you have a purpose for it. Our team can help you organize your data the ensure you only have the data you truly need. And, we can put a system in place to ensure you only collect necessary data.
Encryption
The GDPR requires organizations to encrypt their data collection tools. Websites are a type of data collection tool. Data storage must also be encrypted, to ensure no data breaches occur. At Datech our IT compliance team can help with your encryption needs.
The California Consumer Privacy Act (CCPA) is very similar to the GDPR, but it revolves around California residents. Just like with the GDPR, if a California resident visits your website, you must be in compliance with the CCPA. But, this is only the case if you (1) are a for-profit organization; (2) make $25 million in revenue; (3) receive the personal information of 50,000 or more California residents, households, or devices or (4) derive 50% or more of your annual revenue from selling California residents’ personal information.
It's important to note that you can collect data of 50,000 California devices quickly if your website gets enough website traffic and you collect their data through your website. Additionally, this number has no expiration, so if you receive the data of 50,000 California residents over the course of 10 years, the CCPA applies to you. If your organization meets any of the following, even if you are in Pensacola, Florida, you need to implement data protection immediately. Datech can quickly help you do this.
Personal Data Encryption
Under the CCPA, personal data includes demographics, geolocation data, fingerprints, internet browsing history and more. If your organization collects any of these from a California resident, you must encrypt it. To protect yourself from fines, contact Datech so we can help you protect this data.
Opt-Out Processing
If you need help figuring out how to process opt-out requests, our team can help you. We know of many integrations, tools and methods of removing the data of California residents. Our team will help you set up your data opt-out processing.
Data Deletion
There are many ways to delete data, but under the CCPA, you must do so effectively and safely. Our team can discuss the different options with you, including pseudonymization and data wiping. And, we will make sure the process is securely in place to prevent you from facing errors and fines.
Categorization
A big factor of the CCPA is data categorization. California residents have the right to know the categories of sources, data buyers and information. So, your database needs to have multiple categories. Our team can help you set up your data categorization.
HIPAA stands for Health Insurance Portability and Accountability Act. This bill protects the data of patients and regulates how healthcare providers regulate the data. This data includes patient information, medical records, insurance information and more. It was set in place to give patients security and privacy as they seek out healthcare services.
Every healthcare provider and health plan must follow HIPAA regulations. Healthcare and insurance providers handle highly sensitive and valuable information. It's important for any organization of this type, with health related records, family history and billing information, to have security measures in place to protect their patients information. Today, this can be a challenge with the digitalization of records as you face online security and data concerns. Our IT compliance team, based in Pensacola, Florida can assist with your HIPAA compliance needs.
Health Information Encryption
The Security Rule is a portion of HIPAA that states expectations for electronically protected health information (ePHI). To protect your patients' health information, our team can encrypt your applications so it's protected against cybercriminals.
Insurance Information
HIPAA has a Privacy Rule section, which states healthcare and insurance facilities are responsible for protecting digital information such as health and dental insurance coverage. Our team can help you protect your patients' insurance information to ensure the data isn't breached.
Health Record Copies
Another aspect of HIPAA requires your patients have the right to their own health information. If you are not set up to provide your patients with their medical records, we can help you set up a secure application to resolve this requirement.
Billing Information
The billing information for your patients is highly valuable to cybercriminals. And, is a major reason behind being HIPAA compliant. You must have a secure payment processor. We can easily set up a secure payment processor in your office.
If you would like to work with the Department of Defense (DoD) as a private contractor, there are many security requirements that must be met. It certainly makes sense there would be several security requirements for the DoD, since their data is highly valuable to someone with poor intentions. However, the DoD has very straightforward and understandable requirements, which are listed in the Defense Federal Acquisition Regulation Supplement, also called DFARS.
At Datech, we are well equipped to help with DoD compliance, and are experienced in helping customers become DoD compliant. Because we are in Northwest Florida, we have many clients who work with local military bases in the Pensacola area. Our team has helped them become DoD compliant, enabling them to offer services as private contractors. Below are some of the expectations listed by the DFARS document.
Personnel Security
DFARS requires a level of personnel security to ensure only trustworthy personnel can access DoD information. This requires IT experts to create a controlled access database that only allows certain employee credentials to view the data. We can set up a security system for your team that follows the personnel security requirements.
System and Communications Protection
This requirement makes DoD contractors protect their information and eliminate any vulnerabilities in their systems. If you would like to be a DoD contractor, you must safeguard your systems and communications from external individuals and employees without a security clearance.
Incident Response
Reporting and responding to data breaches in your organization is critical. The DoD expects you to report any data breaches so they know if their data is at risk. Datech can work with you to set up a system that notifies you when there may have been a data breach in your network, so you can contact the DoD.
Audit and Accountability
To be a DoD contractor, your must have an audit system in place. Without a proper audit system, it's very difficult to know of any vulnerabilities or inadequacies in your system. Our IT compliance team can run an audit for you and will report any vulnerabilities in your system.
Security Assessment
A security assessment is required to evaluate the security measures your organization has in place. This assessment is for both digital and physical security. We specialize in digital security and can also install security cameras on your property to ensure your security measures are up to DoD standards.
Maintenance
Maintaining your security is essential for following DFARS. Ensuring your security practices are up to standards is a requirement for DoD contractors. So, our team can audit and assess your systems on a regular basis to make sure you remain a reliable DoD contractor.
There are additional compliance regulations many businesses must follow. As a business owner, it's important to take note of the regulations that apply to you. Some industries have different regulations, as do different states and countries.
For businesses who want to go above and beyond for the security of their businesses and customers, there are some other regulations and standards they can use. Following these can show your diligence and value for security, which is a great way to get more customers. Datech can help you with many other compliance regulations and recommendations, including the following.
Sarbanes-Oxley Act (SOX)
The Sarbanes-Oxley Act requires businesses to practice transparency with bookkeeping and certify their financial information. This means you need to set up an accounting package to keep track of all your financial information. Additionally, you should set up security measures to protect your bookkeeping information. Our team can help you with both of these features so you are compliant with SOX.
PCI-DSS
Our Datech IT compliance team can help you meet the Payment Card Industry Data Security Standard. This includes a required set of regulations for all businesses who handle credit card information. It helps minimize fraud as businesses protect their customers' credit card information.
ISO/IEC 27000
We help clients meet ISO/IEC 27000 standards, which is one of the many versions of the ISO/IEC group of regulations. This family of standards provides best-practices for businesses and their online security. We recommend being compliant with these regulations to ensure your data is protected.
NIST CSF
The National Institute of Standards and Technology Cybersecurity Framework (NIST CSF) is a set of standards for organizations to improve their security practices and prevent cyberattacks. Our team can make sure your organization follows NIST CSF so you can advertise your due diligence.
Data backup and data recovery
Server support and installation
Surveillance or security cameras
Hardware upgrades
Firewall implementation
Virus and malware removal
Remote support
Off site cloud backup
Secure wireless networks
Software updates
I have been working with Dan for well over 15 years and he’s been my go-to tech guy the whole time. I am a court reporter and often working under critical deadlines, so if my system goes down, they take care of me as quick as possible. Also, Lane is knowledgeable, persistent in …correcting a problem, and an excellent field tech.”
My previous go-to IT company moved to Orlando last year. Since then, I’ve been keeping an eye out for a new local IT company in Pensacola I can use for my business. I’m happy to have recently discovered Datech and I’m super glad they are based in Pensacola and provide excellent computer repair …services at my location, when needed. Being able to come to where I’m at and work on my computer is a definite plus! I highly recommend them to anyone looking for IT services… especially computer repair. Thanks guys!”
“I would not use any other company in Pensacola for my IT and computer work. I have used these guys for 20 years now and they are excellent. Dan is always professional and Lane flat out knows how to fix any problem, the right way. These guys take pride in what they do!”
We have several restaurants on the along the Gulf coast and Datech has provided a variety of services for us for over 15 years. Truly they have helped us with everything from computers, processing, networking, critical repairs and maintenance. Additionally, their advice and suggestions on how to improve our business. …
They have always been able to help us quickly and we value them as a business partner and someone we can rely on. I would recommend their services to anyone.”
We’ve been with Datech since at least 2007. Dan and Lane have always done the best job for us and are always up-to-date on anything new. They are always prompt and get us up and running quickly. We have been extremely happy with the service they’ve provided. We highly recommend this company.
We have been using Datech for 3 years now. Lane is very knowledgeable with our dental software (Dentrix) and more so with hardware. I can call Dan anytime with questions, he’s always so nice to answer my questions or find the way to help. we are very happy with service! Highly recommended!
I’ve been a small business owner in Escambia County for over 20 years. We had a server fail over the holidays. Datech immediately sent over technicians and was able to salvage the data. Staff was extremely knowledgeable, efficient, and prompt. I would highly recommend this firm for any of your IT needs.
We have been working with Datech since we purchased Gulf Breeze Animal Hospital in 2004. Lane and Dan are true professionals and we can count on them to be current on anything that may impact us. If we have a problem or a question, they always have the correct answer. They understand the …impact of our computers/diagnostics being down and will go out of their way to make sure we are back up and running as soon as possible. We have used them over the years for everything (equipment purchases, installations, upgrades, ransomware issues, etc.) and we have never had an issue they couldn’t help us with. We would not even consider using anyone else!”
Even though I no longer live in Pensacola, Dan & Lane still provide some IT service for me. Way back when I first moved to Pensacola, in 2001, they were the first guys I called to help settle into a new data environment. They always are readily available, even to us small private individuals. And, …presented with especially head-scratching problems, Dan & Lane figure things out. Their use of remote access, even now when I live 1,000 miles away, is bar none. Datech is an excellent company, led by personable, caring and very savvy people!”
“DaTech is a terrific tech/computer service. Dan and Lane are super responsive anytime I have a problem or question. They are extremely knowledgeable and competent, and are true professionals. My business is conducted primarily remotely by computer, so it’s fair to say they definitely …help make both my professional life and my personal life safer, easier, and stress-free. Dan and Lane, you are aces.”
